Blocks

Create and manage reusable content blocks in Wraft

🧩 Blocks

Blocks are reusable pieces of content — such as text, tables, or images — that you can insert into any document with a single click. This is especially useful for frequently used clauses, disclaimers, headers, signatures, and branding elements.

Overview

Blocks promote consistency across documents and help teams avoid repetitive writing tasks. Think of blocks as building components that save time while ensuring standardization and accuracy across your documentation.

ℹ️ Info: Blocks can range from simple text fragments to complex multi-section structures. Saved blocks are available across templates and documents.

Creating a Block

To create a new content block:

  1. Navigate to Blocks

    Navigate to the Blocks tab, either accessible from the Manage section or directly within the document editor

  2. Add New Block

    Add Block

    Click Add Block

  3. Name Your Block

    Give your block a descriptive name (e.g., Confidentiality Clause, Company Header, Invoice Table)

  4. Create Content

    In the content editor, insert the reusable content, which may include:

    • Text (phrases, paragraphs, legal disclaimers)
    • Tables (fee breakdowns, contact information)
    • Images (logos, signatures)

  5. Save Block

    Once your block is ready, click Save

Using Blocks in the Editor

To insert a block while editing a template or document:

  1. Open Editor

    Open the editor where you're creating or modifying a template or document

  2. Find Blocks Panel

    Locate the Blocks panel on the right side of the editor

  3. Select Block

    Browse or search for the block you want to use

  4. Insert Block

    Click the block name to instantly insert it at your cursor's position in the document

The block will be embedded with its original structure and formatting. You can adjust its position or make edits if needed.

ℹ️ Info: Reusing pre-approved blocks reduces the risk of inconsistencies or missing content across different documents.

Types of Blocks

Text Blocks

  • Legal disclaimers - Standard legal language for contracts
  • Contact information - Company address, phone, email
  • Signature blocks - Standardized signature sections
  • Boilerplate text - Frequently used paragraphs or clauses

Structured Blocks

  • Tables - Pricing tables, terms and conditions
  • Lists - Feature lists, requirements, specifications
  • Headers/Footers - Company branding elements

Visual Blocks

  • Logos - Company logos and branding
  • Images - Product images, diagrams, charts
  • Signatures - Digital signature placeholders

Block Management

Organization

  • Use clear names to identify the purpose of each block
  • Organize blocks by category (e.g., Legal, Branding, Footer) for easier access
  • Create folders or tags if your platform supports them

Maintenance

  • Update frequently used blocks centrally so all templates using them remain current
  • Avoid editing blocks directly in documents unless you're customizing it for a specific instance
  • Regular cleanup of outdated or unused blocks

Best Practices

  • Keep blocks focused - Each block should serve a single, clear purpose
  • Use consistent formatting within blocks to maintain professional appearance
  • Test blocks in different templates to ensure they work well in various contexts
  • Version control - Keep track of block updates and changes
  • Access control - Ensure only authorized users can modify critical blocks

Common Use Cases

  • Standard contract clauses
  • Confidentiality agreements
  • Liability disclaimers
  • Termination clauses

Marketing Teams

  • Company descriptions
  • Product feature lists
  • Contact information
  • Brand messaging

HR Teams

  • Employee handbook sections
  • Policy statements
  • Benefits descriptions
  • Onboarding checklists

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