📄 Layouts

Overview

Layouts in Wraft allow you to control the visual structure and background of your generated documents. This includes elements like a company letterhead, watermark, or branded background that give your documents a polished and professional appearance. Layouts are particularly useful when your organization uses standard design templates for contracts, letters, reports, or internal memos.

With layouts, you can upload PDF backgrounds that serve as a visual canvas. These layouts are applied to templates and final generated documents to ensure brand consistency, legal formatting, and organizational identity — all without modifying content each time.

ℹ️ Info: Layouts help reinforce brand presence and ensure that every document looks ready to send from the moment it's created.

Creating a Layout

To define and create a layout for your documents:

1. Navigate to Layouts

   

   Go to the Manage section in the left-hand sidebar and click on Layouts

2. Create New Layout

   In the top-right corner, click New Layout

3. Configure Layout

   • Enter a name for your layout (e.g., Company Letterhead, Invoice Design, Legal Format 2024)
   • Define a slug/type — this determines the document category the layout applies to
   • Example slugs: contract, agreement, memo

4. Upload Background

   Upload your background PDF or letterhead file. This file will be visually applied behind the content of your documents

5. Save Layout

   Click Save to finalize the layout

ℹ️ Info: A layout only needs to be uploaded once and can then be reused across multiple templates and document types.

How Layouts Work

Once a layout is created:

• It becomes available when creating Variants, where you can assign the layout to specific document templates
• The layout acts as a static visual layer beneath the dynamic content you generate with templates
• You don't need to add logos or headers manually to each document — the layout ensures they're consistently embedded

✅ Success: Layouts provide a background design while the dynamic text is filled on top during document generation.

Use Case Examples

• Apply your organization's official letterhead as a layout for all client-facing documents
• Use a watermark layout to distinguish confidential internal documents
• Create different layouts for different departments (e.g., Legal, HR, Finance) to reflect their unique branding

Best Practices

• Use high-resolution PDFs to maintain visual clarity in the final document
• Name your layouts clearly so users can easily choose the correct one during Variant creation
• Keep layout files light — avoid oversized graphics to reduce load time and ensure compatibility across devices
• Test your layout with a sample template to check for alignment issues